As soon as you start booking suppliers, you will have contracts, payment schedules, contact details, and important notes scattered across inboxes and PDFs. A simple supplier system keeps everything clear and prevents costly mistakes.
What to track for each supplier
- Supplier name and contact details
- Contract summary and key terms
- Deposit amount and payment schedule
- Final balance due date
- Setup and arrival times
- Special requirements or restrictions
Keep contracts easy to find
Contracts often include important details such as access times, cancellation terms, and what is included in the package. Save each contract in a single folder or system, and add a quick summary so you do not have to read the full document every time.
Do not lose track of payment dates
Missing a payment date can lead to late fees or stress close to your wedding. Track deposits and final balances separately, then set reminders. Wedli keeps due dates alongside the supplier record so you can see what is coming up.
Share the plan with your partner or planner
Supplier management is much easier when everyone is looking at the same information. Make sure your partner, planner, or coordinator has access to the supplier list and key notes, especially for timing on the day.
Supplier management checklist
- Confirm contact details and backup numbers
- Store contracts and summarise key terms
- Track deposits and final payments
- Record arrival times and setup needs
- Share the final list with your coordinator
Want all supplier details, contracts, and payments in one place? Wedli makes supplier management simple and keeps your wedding team aligned.
Get started at app.wedli.co.uk