A venue viewing can feel exciting and overwhelming at the same time. It is easy to fall in love with a space and forget to ask the practical questions that matter. This list covers everything you should clarify before putting down a deposit.
Costs and payments
- What is included in the quoted price?
- Is VAT included or added on top?
- What is the deposit amount and when is it due?
- What is the payment schedule for the remaining balance?
- Are there minimum spend requirements?
- What happens if you need to reduce guest numbers?
- Is there a cancellation or postponement policy?
Capacity and layout
- What is the maximum capacity for the ceremony and reception?
- Is there a separate space for the evening reception?
- Can you hold the ceremony and reception in the same location?
- What is the layout for different guest counts?
- Is there an outdoor space and a wet weather backup?
Catering and drinks
- Do you have to use the in house caterer or can you bring your own?
- Can they accommodate dietary requirements?
- Is there a corkage fee if you supply your own drinks?
- When is the final menu choice needed?
- Are tastings included?
Suppliers and restrictions
- Are there any preferred or required supplier lists?
- Are there noise restrictions or a curfew?
- Are candles, confetti, or fireworks allowed?
- Are there restrictions on decorating or attaching things to walls?
- Is there a venue coordinator available on the day?
Logistics
- What time can you access the venue for setup?
- What time does everything need to be cleared by?
- Is there parking for guests and suppliers?
- Is there on site accommodation and is it included?
- Where will suppliers load in equipment?
- Is there a bridal suite or getting ready room?
The details people forget
- Will there be other events at the venue on the same day?
- What happens if the venue is undergoing renovation?
- Is there insurance you need to arrange?
- Who is the main point of contact in the lead up and on the day?
Keep notes from each viewing so you can compare venues fairly. Our venue checklist helps you track and compare the key details side by side.
Wedli helps you track venue details, supplier contacts, and costs in one place so you can compare options and make confident decisions.
Get started at app.wedli.co.uk